Email Tasks

1. What information about a user's email, the origin of a message, and the path it took, can you glean from an email message?
Information such as the sender, the time and date the email was sent and the subject matter can all be inferred straight away from looking at the email in your inbox. If you open up the email and expand the header message, the complete path the email took will be shown.

2. In what cases would you find it useful to use the 'cc', 'bcc' and 'reply all functions of email?
CC stands for Carbon Copy, it would be used when you are sending an email to multiple people. If CC is used the receiver can see who else the email has been sent to. In certain cases it could be useful, eg. if you are sending a chain email to your friends, the CC function could come in handy, because when your friend goes to pass it on, if you have some contacts that are the same, your friend can then omit those contacts so as the secondary receiver doesn't receive multiple copies of the same email from you and your friend.

BCC stands for Blind Carbon Copy, this would be used if you are sending an email to multiple people and do not wish the receiver to view the other addresses you sent it to. By using this it can help prevent your friends email addresses from circulating the internet and ending up on a spam list.

Reply All function can be used if you receive an email and feel you have a valuble contribution to everyone or all members of the recipient list need the information being sent.

3. In what ways can you ensure that an attachment you send will be easily opened by the receiver?
Send attachments that are usable by standard applications that come with most computers. If the attachment is of a different nature, you can always attach the software required if possible, or leave information instructing the receiver as to how to open the attachment.

4. What sorts of filters or rules do you have set up, and for what purpose?
I generally only use hotmail so i just make use of the standard filters and rules set by hotmail. These filter out email as to whether its junk or not. But I admit these arn't the best filters as on a number of occasions I have found important emails or emails from friends in my junk email folder. But you can't expect filters to work perfectly.

5. How have you organised the folder structure of your email and why?
In my email inbox, my email all comes in to my inbox and I sort the emails manually. I put all my registrations (usernames/passwords) into their own folder. I generally delete promotional material after reading through it. And I have a folder for all read emails.